Grace Processes

How Do I…

v Get an article published in Grace Today or Our Grace Family, our weekly and monthly publications?

v Get an event on the church calendar or schedule the use of a room?

v Ensure a visit by a pastor or church member when I am or my relative is in the hospital?

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Get an article published in Grace Today or Our Grace Family, our weekly and monthly publications?

Our Publications Editor is happy to print information about a church-related event or ministry. However because of time constraints your article must be in finished form. We are unable to write the article for you.

Your article may be edited because of space considerations but we’ll do our best to make sure the information is publicized.

Make sure to include your contact information in case we have a question.

Inserts for the bulletin or newsletter need to be camera-ready and provided at least a week in advance so that they may be approved during the weekly staff meeting.

Articles for Grace Today, published weekly, are due by 1:00 p.m. on Tuesdays.

Articles for Our Grace Family, published monthly are due the third Tuesday of each month. Exceptions are made when holidays fall in the last half of the month. For specific deadlines, contact the Publications Editor.

Articles may be submitted by leaving a hard copy in the tray outside Luanne’s office in the mailbox area, or e-mailed to laurar@gracepreschurch.org

If you have any further questions, please call the church at 684-5215.

Get an event on the church calendar or schedule the use of a room?

The first step in getting an event approved for the calendar is to call the church office to see if the date and room are available.

Fill out a salmon-colored Request for Room Use form. These forms are located by the bookkeeper’s office. Be sure to leave the completed form in the tray marked Completed Room Requests found in the same area as the forms.

The staff meets each Monday (in true Presbyterian manner) to review the calendar and look over the new room requests. This is the step when the event is actually added to the calendar.

You will be notified when your event has been added to the calendar. You will also be notified if there is a problem with your room request.

Please note:

·         If food is needed for your event, you must contact Chris Alexander to work out the details and make sure she is available.

·         You need to provide a diagram of how you would like the room to be set-up.

·         The church is closed on Saturday evenings. Therefore no events will be approved for Saturday after 4:00 p.m.

·         If you have any further questions, please call the church at 684-5215.

Ensure a visit by a pastor or church member when I am or my relative is in the hospital?

The most effective way to get a hospital visit is to have a friend or family member call the church office, 684-5215. On weekends, call a staff member—Martin Burch or Laura McFall can get the ball rolling. That’s all it takes. Even the hospitals that do ask if you belong to a church only ask on planned admissions, so admissions through the ER frequently get missed. We have a team of compassionate, competent callers—it’s not just about “the pastor” visiting.

Reserve a Bulletin Board?

Call Chris Alexander to reserve one of the many bulletin boards around the church. Since Grace is such an active church, it’s a great way to draw attention to an event or to highlight a team for a specific time period. To keep the boards from getting stale, we ask that they be reserved in four- to six-week blocks of time. After the reserved time has expired, it is the responsibility of the group to clear the board for the next group.

If you have any further questions, please call the church at 684-5215

5002 E. Douglas, Wichita, KS 67208 • Phone (316) 684-5215 • Fax (316) 684-2312 • grace@gracepreschurch.org